November 13, 2015

Researching Civil War Veterans in G.A.R. Records

Do you have a Union Civil War veteran in your family tree? If so, have you checked to see if he joined a local Grand Army of the Republic (G.A.R.) post?

G.A.R. units sprang up in communities throughout the U.S. (especially the northern states) in the latter part of the 19th century. While essentially a fraternal organization offering camaraderie for Civil War vets, G.A.R. meetings also provided men with information about things like changes in pension laws or requirements. Each local Post was part of a statewide Department, which in turn reported to the national Commander.

And lucky for us, they kept good records of their members. Many have been lost, but some have survived and are now in various archival collections.

What can G.A.R. records tell you about your ancestor?
The most helpful information often comes from a record-keeping journal called the Post Descriptive Book. This is essentially the local post’s inventory of its members. The post descriptive books that I’ve seen (all from Ohio) contain the following:
  • Veteran’s name
  • Member number (indicates order in which he joined the post)
  • City or township of residence
  • Occupation
  • Date of birth
  • Place of birth (city or county if same state, otherwise name of state or foreign country)
  • Date of military enlistment
  • Military rank
  • Company or companies he served in
  • Date of discharge 

That’s a lot of good information!

Other sources to look for include the post’s application for charter, its members’ applications for membership, and the post’s quarterly muster rolls. If you discover your ancestor was an officer of the post or served as a delegate to one of the Department (state) or National Encampments, you might find even more records of interest.

How do you know what post your ancestor might have joined?
Men typically joined the post closest to where they were living at the time. So the first thing to do is find your veteran in the 1870,1880, and 1900 federal censuses, and perhaps the surviving remnants of the 1890 veteran’s schedule. City and county directories can also be helpful.

Once you know his residence, visit the Sons of Union Veterans of the Civil War’s Grand Army of the Republic (GAR) Records Project. They’ve assembled state-by-state listings of all known G.A.R. posts. You might also check old county histories, which often named the local G.A.R. units with pride. In addition, the obituaries and cemetery markers of former soldiers sometimes indicate their G.A.R. affiliations.

Most G.A.R. posts are identified by both a number and a name. The name was often selected to honor a local military or public figure. I'd also like to mention that Larry Stevens has compiled a very helpful list of Ohio G.A.R. Posts, organized by county.

Where can you find G.A.R. records?
The FamilySearch Wiki article, “Union Veterans’ and Lineage Society Records,” is a good place to start. It indicates that the Family History Library has films for Iowa, Michigan, Nebraska, Oregon, South Dakota, and Utah G.A.R. units, and discusses Illinois records. Collections for Kansas and New York are available at 

If your ancestor didn’t live in one of those states, your best bet is to check your state archives or state library to see if it has any G.A.R. records in its collection. You might also check university libraries or other regional or local repositories. Since I’m most familiar with Ohio, I’ll use that as an example. A search for “Grand Army of the Republic” in the Ohio History Connection’s (OHC) Online Collections Catalog of manuscripts and state archives returns a number of results. Among them is MSS 715: Grand Army of the Republic, Dept. of Ohio Records, 1876-1936.

Now, normally I’d suggest you look at the collection’s finding aid to see exactly what it includes, but this particular collection is in the process of being reorganized for better preservation, and the new finding aid isn’t out yet. The records are still available for use, though, and the archivists are happy to help you find what you need. I’ll warn you that the holdings are hit-or-miss, with good records for some posts and next to nothing for others. I suspect that’s probably the case in other states as well.

Those of you with Ohio connections might like to know that OHC has the post descriptive books for Posts 34, 107, 109, 665, 674, 704, 717, 728, 746, and 752. They also have a scattering of muster rolls, applications for charter, election reports, minute books, encampment registers, and financial account books.

For example, here’s the application for the charter of Post 156, known as Groce’s Post, in Chillicothe, Pickaway County, Ohio. It was chartered on 4 November 1881:

Notice all the different inks and handwritings. It looks like each of these charter members filled out his own information, giving you his signature and a sample of his handwriting. Pretty cool, huh? Of course the post went on to gain many more members—this just documents those who were in on its founding. And it doesn’t provide any personal information. That’s why the descriptive books are such gems, when you can find them. This particular one is missing.

Will G.A.R. records tell you who your ancestor’s parents were?
Well, no, at least not directly. But they can provide additional pieces of evidence to help you identify potential parents and answer other questions about him. And they give you a ready-made circle of friends and associates who knew him, which can lead to more records. In genealogy, widening the circle around your target can be just the ticket to narrowing in on the answer you seek.

If you’ve used G.A.R. records, I’d be interested to know what you found. And if you haven’t, I hope this might encourage you to give them a try. It’s one more way to uncover the fascinating story of your Civil War veteran’s life.


G.A.R. postcard image courtesy of Wikimedia Commons, attributed to Derry Public Library.

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  1. Thanks, Shelley. This could be very interesting.

  2. Thanks for reading, Kathy. If you look into it, let me know what you find!

  3. Wonderful and helpful post Shelley! I have a picture of my 2nd great-grandfather, who was a Civil War veteran. It looks like he's wearing a G.A.R. medal. :)

  4. That's neat, Jana! You're so lucky to have that photo. Hope it leads to some good finds.


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